Corrrecting the Retirement/FICA Codes

If the employee was not paid under the incorrect Retirement and FICA codes, then you may enter your corrections on the EPD1 screen in PPS and notate in PAN that you are correcting these codes and adjustments are not required.

If the employee was paid under the incorrect Retirement and FICA codes, following the appropriate steps:

Incorrect
Ret/FICA
Correct
Ret/FICA
(Possible Description)
Action
H/M N/N Student employee's units reflecting incorrectly in PPS
  • Have the student write a brief letter/note requesting refund
  • Print Banner screens verifying enrolled units
  • Enter units into PPS
  • Write coverletter requesting refund, attaching student's letter and Banner screen print, and mail to campus Payroll Office
N/N H/M Student employee's units reflecting incorrectly in PPS
  • Have the student write a brief letter/note requesting adjustment
  • Print Banner screens verifying enrolled units
  • Enter units into PPS
  • Write coverletter requesting adjustment, attaching student's letter and Banner screen print, and mail to campus Payroll Office.
N/N
H/M
U/E
U/N
U/M
Employee should have entered UCRP but did not
  • Contact your Benefits Office to request review and make determination of the date employee should have entered UCRP
  • Benefits Office will correct Retirement/FICA codes and will notify campus Payroll Office to calculate required adjustments to Retirement and FICA for earnings from entry date to latest payroll period
  • Campus Payroll Office will work with department and employee to collect or refund adjusted required contributions
U/E
U/N
U/M
N/N
H/M
Employee should not have entered UCRP but did
  • Contact your Benefits Office to request review and make determination of the date employee entered UCRP
  • Benefits Office will correct Retirement/FICA codes and will notify campus Payroll Office to calculate required adjustments to Retirement and FICA from entry date to latest payroll period
  • Campus Payroll Office will work with department and employee to collect or refund adjusted required contributions
U/E
U/N
U/M
U/E
U/N
U/M
Employee's FICA participation incorrectly recorded
  • Contact your campus Payroll Office
    • If rehiring an employee who previously opted-out of FICA, employee must submit a copy of the FICA Opt-Out Election form that she completed in 1976. If unavailable, discuss with Payroll.